diff --git a/frontend/src/hooks/tools/shared/useAccordionSteps.ts b/frontend/src/hooks/tools/shared/useAccordionSteps.ts
new file mode 100644
index 000000000..cfd3def25
--- /dev/null
+++ b/frontend/src/hooks/tools/shared/useAccordionSteps.ts
@@ -0,0 +1,123 @@
+import { useState, useCallback, useMemo, useEffect } from 'react';
+
+/**
+ * State conditions that affect accordion behavior
+ */
+export interface AccordionStateConditions {
+  /** Whether files are present (steps collapse when false) */
+  hasFiles?: boolean;
+  /** Whether results are available (steps collapse when true) */
+  hasResults?: boolean;
+  /** Whether the accordion is disabled (steps collapse when true) */
+  disabled?: boolean;
+}
+
+/**
+ * Configuration for the useAccordionSteps hook
+ */
+export interface UseAccordionStepsConfig<T extends string | number | symbol> {
+  /** Special step that represents "no step open" state */
+  noneValue: T;
+  /** Initial step to open */
+  initialStep: T;
+  /** Current state conditions that affect accordion behavior */
+  stateConditions?: AccordionStateConditions;
+  /** Callback to run when interacting with a step when we have results (usually used for resetting params) */
+  afterResults?: () => void;
+}
+
+/**
+ * Return type for the useAccordionSteps hook
+ */
+export interface AccordionStepsAPI<T extends string | number | symbol> {
+  /** Currently active/open step (noneValue if no step is open) */
+  currentStep: T;
+  /** Get whether a specific step should be collapsed */
+  getCollapsedState: (step: T) => boolean;
+  /** Toggle a step open/closed (accordion behavior - only one open at a time) */
+  handleStepToggle: (step: T) => void;
+  /** Set the currently open step */
+  setOpenStep: (step: T) => void;
+  /** Close all steps */
+  closeAllSteps: () => void;
+}
+
+/**
+ * Accordion-style step management hook.
+ *
+ * Provides sophisticated accordion behavior where only one step can be open at a time,
+ * with configurable collapse conditions.
+ */
+export function useAccordionSteps<T extends string | number | symbol>(
+  config: UseAccordionStepsConfig<T>
+): AccordionStepsAPI<T> {
+  const { initialStep, stateConditions, noneValue } = config;
+
+  const [openStep, setOpenStep] = useState<T>(initialStep);
+
+  // Determine if all steps should be collapsed based on conditions
+  const shouldCollapseAll = useMemo(() => {
+    if (!stateConditions) {
+      return false;
+    }
+
+    return (
+      (stateConditions.hasFiles === false) ||
+      (stateConditions.hasResults === true) ||
+      (stateConditions.disabled === true)
+    );
+  }, [stateConditions]);
+
+  // Get collapsed state for a specific step
+  const getCollapsedState = useCallback((step: T): boolean => {
+    if (shouldCollapseAll) {
+      return true;
+    } else {
+      return openStep !== step;
+    }
+  }, [openStep, shouldCollapseAll]);
+
+  // Handle step toggle with accordion behavior
+  const handleStepToggle = useCallback((step: T) => {
+    if (stateConditions?.hasResults) {
+      config.afterResults?.();
+    }
+
+    // If all steps should be collapsed, don't allow opening
+    if (shouldCollapseAll) {
+      return;
+    }
+
+    // Accordion behavior: if clicking the open step, close it; otherwise open the clicked step
+    setOpenStep(currentStep => {
+      if (currentStep === step) {
+        // Clicking the open step - close it
+        return noneValue;
+      } else {
+        // Open the clicked step
+        return step;
+      }
+    });
+  }, [shouldCollapseAll, noneValue, stateConditions?.hasResults, config.afterResults]);
+
+  // Close all steps
+  const closeAllSteps = useCallback(() => {
+    setOpenStep(noneValue);
+  }, [noneValue]);
+
+  // Automatically reset to first step if we have results
+  // Note that everything is still collapsed when this happens, it's just preparing for re-running the tool
+  useEffect(() => {
+    if (stateConditions?.hasResults) {
+      setOpenStep(initialStep);
+    }
+  }, [stateConditions?.hasResults, initialStep]);
+
+  return {
+    currentStep: shouldCollapseAll ? noneValue : openStep,
+    getCollapsedState,
+    handleStepToggle,
+    setOpenStep,
+    closeAllSteps
+  };
+}
diff --git a/frontend/src/tools/ChangeMetadata.tsx b/frontend/src/tools/ChangeMetadata.tsx
index a8f103ccf..455828b7d 100644
--- a/frontend/src/tools/ChangeMetadata.tsx
+++ b/frontend/src/tools/ChangeMetadata.tsx
@@ -1,6 +1,6 @@
-import { useState } from "react";
 import { useTranslation } from "react-i18next";
 import { createToolFlow } from "../components/tools/shared/createToolFlow";
+import { useAccordionSteps } from "../hooks/tools/shared/useAccordionSteps";
 import DeleteAllStep from "../components/tools/changeMetadata/steps/DeleteAllStep";
 import StandardMetadataStep from "../components/tools/changeMetadata/steps/StandardMetadataStep";
 import DocumentDatesStep from "../components/tools/changeMetadata/steps/DocumentDatesStep";
@@ -34,9 +34,6 @@ const ChangeMetadata = (props: BaseToolProps) => {
   const documentDatesTips = useDocumentDatesTips();
   const advancedOptionsTips = useAdvancedOptionsTips();
 
-  // Individual step collapse states - only one can be open at a time
-  const [openStep, setOpenStep] = useState<MetadataStep>(MetadataStep.DELETE_ALL);
-
   const base = useBaseTool(
     'changeMetadata',
     useChangeMetadataParameters,
@@ -47,27 +44,22 @@ const ChangeMetadata = (props: BaseToolProps) => {
   // Extract metadata from uploaded files
   const { isExtractingMetadata } = useMetadataExtraction(base.params);
 
-  // Compute actual collapsed state based on results and accordion behavior
-  const getActualCollapsedState = (stepName: MetadataStep) => {
-    return (!base.hasFiles || base.hasResults) ? true : openStep !== stepName;
-  };
-
-  // Handle step toggle for accordion behavior
-  const handleStepToggle = (stepName: MetadataStep) => {
-    if (base.hasResults) {
-      if (base.settingsCollapsed) {
-        base.handleSettingsReset();
-      }
-      return;
-    }
-    setOpenStep(openStep === stepName ? MetadataStep.NONE : stepName);
-  };
+  // Accordion step management
+  const accordion = useAccordionSteps<MetadataStep>({
+    noneValue: MetadataStep.NONE,
+    initialStep: MetadataStep.DELETE_ALL,
+    stateConditions: {
+      hasFiles: base.hasFiles,
+      hasResults: base.hasResults
+    },
+    afterResults: base.handleSettingsReset,
+  });
 
   // Create step objects
   const createStandardMetadataStep = () => ({
     title: t("changeMetadata.standardFields.title", "Standard Fields"),
-    isCollapsed: getActualCollapsedState(MetadataStep.STANDARD_METADATA),
-    onCollapsedClick: () => handleStepToggle(MetadataStep.STANDARD_METADATA),
+    isCollapsed: accordion.getCollapsedState(MetadataStep.STANDARD_METADATA),
+    onCollapsedClick: () => accordion.handleStepToggle(MetadataStep.STANDARD_METADATA),
     tooltip: standardMetadataTips,
     content: (
       <StandardMetadataStep
@@ -80,8 +72,8 @@ const ChangeMetadata = (props: BaseToolProps) => {
 
   const createDocumentDatesStep = () => ({
     title: t("changeMetadata.dates.title", "Date Fields"),
-    isCollapsed: getActualCollapsedState(MetadataStep.DOCUMENT_DATES),
-    onCollapsedClick: () => handleStepToggle(MetadataStep.DOCUMENT_DATES),
+    isCollapsed: accordion.getCollapsedState(MetadataStep.DOCUMENT_DATES),
+    onCollapsedClick: () => accordion.handleStepToggle(MetadataStep.DOCUMENT_DATES),
     tooltip: documentDatesTips,
     content: (
       <DocumentDatesStep
@@ -94,8 +86,8 @@ const ChangeMetadata = (props: BaseToolProps) => {
 
   const createAdvancedOptionsStep = () => ({
     title: t("changeMetadata.advanced.title", "Advanced Options"),
-    isCollapsed: getActualCollapsedState(MetadataStep.ADVANCED_OPTIONS),
-    onCollapsedClick: () => handleStepToggle(MetadataStep.ADVANCED_OPTIONS),
+    isCollapsed: accordion.getCollapsedState(MetadataStep.ADVANCED_OPTIONS),
+    onCollapsedClick: () => accordion.handleStepToggle(MetadataStep.ADVANCED_OPTIONS),
     tooltip: advancedOptionsTips,
     content: (
       <AdvancedOptionsStep
@@ -114,8 +106,8 @@ const ChangeMetadata = (props: BaseToolProps) => {
     const steps = [
       {
         title: t("changeMetadata.deleteAll.label", "Remove Existing Metadata"),
-        isCollapsed: getActualCollapsedState(MetadataStep.DELETE_ALL),
-        onCollapsedClick: () => handleStepToggle(MetadataStep.DELETE_ALL),
+        isCollapsed: accordion.getCollapsedState(MetadataStep.DELETE_ALL),
+        onCollapsedClick: () => accordion.handleStepToggle(MetadataStep.DELETE_ALL),
         tooltip: deleteAllTips,
         content: (
           <DeleteAllStep